Successful Projects Need A Project Management Framework

There are three main sections to a Project Management Framework, which are designed to help the project manager complete a project successfully. The first of these is what we fundamentally understand as project management, and this along with the other two parts are described below. But if you have a good project management environment why do you also need a framework? Here are some key reasons why a framework can make your project management environment even more successful:

1. Aids the development and use of best practices.
2. Ensures a common language is used for communication within the project team.
3. Simplifies the fundamental project management procedures.
4. Helps clients understand the project management processes.
5. Maintains focus while getting a project off the ground.

1.   Project Lifecycle

This part of the project management framework is a guide to the basic stages that are present in all projects. These basic stages may vary from company to company and from project to project but their underlying aim is the same, even in projects when certain stages may be omitted. For instance, not all projects will involve tendering and contract negotiation if they are being completed in-house.

The basic stages are likely to involve:

Project Development – the decision to pursue a project

Tendering – preparing and submitting a bid

Contract Negotiation – accepting the contract

Project Mobilisation – Initiation, scope, budget, schedule and risks

Project Implementation – completion of tasks, reviews & reporting, testing, client acceptance

Project Close – formal closure, review of lessons learned
2.   Project Control Cycle

The project lifecycle is concerned with tasks that need to be completed whereas the project control cycle concentrates on how each stage is planned and managed. The project control cycle effectively  provides a means of navigation through the roadmap that is the project lifecycle. It  is based on a straightforward cyclical process of: PLANNING, DOING, CHECKING, ACTING to ensure each stage has relevant controls in place and planned corrective actions, as necessary.

The PLANNING phase establishes the scope, timescale and budget of the project, as well as forming an understanding of the associated risks.

The DOING phase allocates resources and starts the work of the project.

The CHECKING phase compares progress against the schedule, performs quality control and assesses cost to date and costs to completion.

The ACTING phase reviews any risks that are becoming apparent and instigates corrective action, as well as controlling requested changes.

3.   Template and Tools

Project management for any size or complexity of project requires tools and templates to make the processes easier to complete and understand. This is true regardless of the particualr PM approach you might be taking: a knowledge-based approach such as APM PFQ, APM PMQ or PMP, or a structured approach such as PRINCE2. Standard templates aid the understanding of all those involved by using a common, consistent means of communication throughout the project. However, the tools and templates used must be appropriate to the size and complexity of the project. Clearly a small, simple project using an in-house team will require a few minimal tools and templates but a large complex project would require something quite different. So there are no “one size fits all” solution.